Senior Procurement Specialist job with Fairfax Water

About Fairfax Water

Fairfax Water is a respected leader in the drinking water industry, supplying drinking water to nearly two million people in the communities of Fairfax, Loudoun, Prince William, Herndon, Vienna, Alexandria, Falls Church, and Fairfax City.  We are Virginia’s largest water utility and one of the 25 largest water utilities in the country, serving one of every five Virginians who obtain their water from public utilities. We aim to uphold customer trust by providing water of exceptional quality and reliability at a reasonable price, supporting the high quality of life and economic vitality of Northern Virginia.

Description – Senior Procurement Specialist

Fairfax Water has an immediate opening for a Senior Procurement Specialist.  This position under supervision of the Procurement Manager and limited supervision of the Procurement Program Supervisor, this position manages large, complex procurements related to professional and non-professional services with a strong emphasis on information technology and/or construction and design projects.  Leads and documents evaluation deliberations, negotiations and award processes to ensure all phases of the procurement process are conducted in a manner consistent with procurement best practices, the Virginia Public Procurement Act and Fairfax Water requirements and maintains all ethical standards and credibility in the marketplace with potential bidders, contractors, and customers.

Essential functions include:

Individuals in the Senior Procurement Specialist position will function in either the Information Technology or Design and Construction roles.  All positions require the following responsibilities as well as the additional responsibilities listed under the Information Technology or Design and Construction role to be considered for those specialties.

• Manages large complex procurement and contract administration actions by:
• Manages the competitive procurement process, formal and informal, in compliance with the Virginia Public Procurement Act and Fairfax Water policies and procedures.
• Prepares, issues, and awards complex Invitation For Bids and Requests For Proposals.
• Works with requisitioners to develop, review, and edit specifications and/or scopes of work for solicitations.
• Performs research on sources of supply and determining the availability of existing public contracts to satisfy user requirements.
• Determines appropriate procurement method.
• Conducts pre-bid and pre-proposal conferences.
• Completes evaluation of bids and proposals for compliance with the solicitation requirements.
• Leads and documents evaluation deliberations, negotiations and award processes to ensure all phases of the procurement process are conducted in a manner consistent with procurement best practices, the Virginia Public Procurement Act and Fairfax Water requirements and maintains all ethical standards and credibility in the marketplace with potential bidders, contractors and customers.

Information Technology

•  Prepares and issues Invitations for Bid and Request For Proposals for Information Technology projects including negotiating and awarding the contract
• Review and negotiate User License Agreements, Service Level Agreements and Maintenance Agreements for Information Technology purchases
• Evaluate current Information Technology contracts and make recommendations on improvements based on Procurement Best Practices
• Work closely with Information Technology staff to determine sourcing for technology goods and services
• Identifies and coordinates with the Procurement Program Supervisor and SAP Team on modifications/reconfigurations to modules to improve efficiencies in the procure-to-pay process for internal and external Procurement users.

Design and Construction

• Prepares and issues Request For Proposals for Architectural and Engineering projects including negotiating and awarding the contract
• Prepares and issues Invitations For Bid for construction projects including developing and awarding the contracts
• Work with the Planning and Engineering Department to evaluate current Architectural and Engineering contract and make recommendations on improvements based on Procurement Best Practices
• Work with the Planning and Engineering Department to evaluate current General Condition and other construction related documents and make improvements based on Procurement Best Practices
• Work closely with user departments to manage the Job Order Contracting Program

Requirements:

• Bachelor’s Degree in Business Administration or business-related field from an accredited college or university; and at least five years of progressive experience in management of complex information technology and/or construction and design procurements and management of awarded contracts or an equivalent combination of education, experience and knowledge.
• Considerable experience in state and/or local government procurement for information technology, construction and design, facility operations and contract administration, and complex, high cost purchases of other services and commodities.
• Considerable knowledge of procurement policies, regulations and procedures.
• Considerable knowledge of best practices in public procurement.
• Experience with drafting procurement specifications and contracts.
• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or other accredited procurement certification and ability to obtain any necessary certification within two years of employment.

To review the full requirements for the position please go to our website at www.fairfaxwater.org and apply online.  Fairfax Water offers competitive salaries as well as a comprehensive benefits package, including excellent health insurance, tuition reimbursement, flexible spending accounts, and a defined benefit retirement plan. The salary range for this position is $72,268.35 to $1118,391.94 per annum.  Applications must be received by February 25, 2020 no later than 4:30PM.